Having Problems Managing Content?

Flexibility is the answer to complex content needs

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Having Problems Managing Content?

When it comes to learning content, what seems manageable can quickly get out of hand. Maybe your company has grown by a lot recently or you’ve been hit with more regulations that require an overload of additional SOPs and training courses. Whatever the circumstance, there will be a time when what you’re doing is no longer efficient or practical .

Using spreadsheets, for instance, simply isn’t enough. Unfortunately, this is the method used by many companies when there isn’t an LMS.

Inefficient methods can prove daunting and you quickly realize that there is a lack of flexibility.

Often times learning content is dispersed across multiple departments, devices and servers. When this happens, there is no single source of truth. And, therefore content can multiply in a haphazard manner.

What happens when you need to update an SOP and have all courses reflect the new regulation? If you don’t have the flexibility to quickly and efficiently update content you could be facing steep penalties for breaking compliance.

An LMS however can pay for itself by avoiding fines or shutdowns due to non-compliance. And, this is in addition to how much more you can accomplish by automating these processes.
Content isn’t a one man show either. Various subject matter experts might need to work on the same document but without the right tools you’re left doing it the hard way which is time consuming and costly.

Not to mention, complex learning paths are next to impossible with an old, outdated way of managing training content nor is there the ability to reuse it.

And, after all this trouble with content, how do you know if it’s working or not? Not having the flexibility to see what courses are working and what ones need improvement might make it seem like you’re spinning your wheels and no training progress is being made.

So, what provides more flexibility when it comes to content?

1. Centralization. Organization is key and a better process for managing a large amount of content. Find the courses you need quickly and see every detailed version as needed. Efficiency is also increased when multiple users can work on the same document or course

2. Integration. Content can’t help you if it’s stuck floating out in la-la land. It has be easily exported to an LMS or other important systems

3. Reporting. Data is critical so you know what is working and what is not so you can make the appropriate changes to your training courses and content

4. Mobile-Friendly. Workers are dispersed from offices to out in the field, at home and in coffee shops. Content has to be mobile friendly so they can access training no matter where they are located

The Selection Process

Utilizing an LMS is beneficial for training and can make the content process much more manageable as well as extend the functionality of what you previously could do.

Training starts with content so this will be a good place to focus on during the LMS selection process.

Before diving in, think beforehand what type of activities you’re going to use to keep your learners coming back for more: presentations, quizzes, video lectures, or instructor-led training.

It’s especially important when you already have some learning content. If it turns out that the LMS doesn’t support crucial formats, you’ll have to spend extra money, time, and effort to convert files into the formats your LMS can read.

Another important thing to ask vendors about is the storage, and if there are limits. Of course, it’s better to choose an LMS which allows you to upload as many courses as you need with no limits. However, some vendors charge an additional fee for that.

Multiple people are usually involved with creating content and courses. And, this shouldn’t be a roadblock for your business. Be sure to ask any potential LMS vendor about flexible permissions. The right people should be able to access the system when needed.

These are just a few considerations when choosing an LMS. The more you prepare the better the results. Change is a given so your LMS should be able to provide the flexibility you need, especially when it comes to content.

ShareKnowledge is unique in that it is a fully integrated SharePoint LMS and Content Management System. Our customers can use everyday files as learning materials and enjoy ‘smart’ updates where you can find and update all learning activities published on the basis of a specific material. So easy and convenient. If you would like more information about how ShareKnowledge can solve your training needs, please click the 'contact us' button to the right and fill out the form.

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