Polls in SharePoint lead to better employee engagement

Open the lines of communication by asking for your employees feedback

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Polls in SharePoint lead to better employee engagement

There is a crisis in the training world that is shaking up the HR landscape. What used to be a leadership problem is now a lack of employee engagement within organizations. This leads to a multitude of problems from lowered productivity and morale to increased employee turnover and expenses. One way to combat this issue is by taking advantage of polls and surveys in SharePoint to gain valuable feedback from your staff.

Happy employees have an enormous impact to a company’s bottom line and by the time a yearly review comes around it may be too late to correct any issues that hinder employee engagement. Implementing a satisfaction poll within the office on a regular basis can help determine day-to-day employee happiness and provide insight into what you’re doing right and what can be improved upon.

Listen to your employees with polls in SharePoint

According to a study conducted by Dale Carnegie Training, 71 percent of employees are not fully engaged with their work. And, without a positive, meaningful environment, employees will disengage and look elsewhere.

One of the big distinguishers of Millennials is the need to have their voices heard. Using polls is a good tactic to use with this demographic because it creates a culture that makes them feel safe to speak up. In addition, it allows a company to cross reference from month to month to see an increase or decrease in employee engagement. The ultimate goal of course would to see a steady increase in employee happiness levels.

Create a poll in SharePoint

Using SharePoint to create polls is a simple process. It allows a manager to create various types of questions, send to specific groups of people and summarize the results.

  • Step 1 - Navigate to your SharePoint Site and click on the “settings” button and select “add an app“
  • Step 2 - In the next screen type “survey” and hit the search icon
  • Step 3 - Click on the survey app and in the next window enter a name for your survey and click “create.” Click on the survey you just created.
  • Step 4 - Click on “settings” and select “add questions”
  • Step 5 - Once you are done with the first question, you can click Next Question to add more questions and repeat the process. After you are done adding all the questions click “Finish”

Tips for effective polling

Touching base on a regular basis with your staff creates an open dialogue. Try sending out a poll to your staff daily or weekly. The poll should be quick and easy - no more than three questions and a comment section. Sample questions might be something like what mood were you in this morning? How did you feel at the end of the day? On a scale of 1 to 10, how happy are you with your job duties you did this week? Let your employees respond with red, yellow or green – green being positive and red being negative.

Follow up with a more extensive poll quarterly that covers more in-depth topics such as work/life balance, compensation and professional growth.

And lastly, and quite possibly the most important, is having a discussion with your team about the poll results. It’s always a bonus to be able to meet in person but with hectic schedules this isn’t always the case. The good news is that SharePoint team sites make it easy to collaborate efficiently and effectively.

Managers can create a team site for their direct reports and proceed with an engaging discussion with their team.

  • Upload results of the poll to your team site
  • The questions with the most red responses garner a need for additional discussion.
  • Create a new discussion for each red response and encourage your team to chime in their thoughts.
  • Brainstorm opportunities for growth by adding a wiki white board to your team site.

Polls in SharePoint are a great way to provide an open discussion with your employees to build trust. There is no right or wrong answer but rather an opportunity to become more aware of employee engagement and insightful info that can be used to make necessary changes. To improve productivity and increase motivation you have to start somewhere. Regularly polling your team for both day-to-day happiness and longer-term satisfaction gives you tangible results and a benchmark from which to improve upon.

Key Consideration:
SharePoint, Learning

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