Is Our LMS Secure?

It’s your choice. Pay attention to how secure your LMS is or risk steep consequences.

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Is Our LMS Secure?

Features are exciting and tend to take center stage when selecting an LMS. But, an often overlooked quality of a Learning Management System is security.

An LMS usually contains sensitive information. This may include employee data, company policies and confidential product or strategy details.

If your LMS isn’t secure or the methods you use for training outside of an LMS are not secure, it leaves the door open for multiple problems including loss of reputation, legal issues, financial losses and compliance infringement, to name a few.

It’s simple, if you’re looking for an LMS, be sure security is firmly placed at the top of your list. If you have an LMS already and it’s not secure, you might want to seriously rethink your current LMS provider.

All companies need to take security seriously, but never more so than those in highly compliant industries such as government organizations, financial institutions, health care providers and insurance companies.

According to the 2017 “Cost of Data Breach Study” by the Ponemon Institute, the most vulnerable industry is health care followed by technology. An LMS falls into the technology category – making it even more important to pay attention to security when selecting an LMS.

In addition, the study goes on to state that the average cost of a data breach is $3.62 million. And, just one lost or stolen record that contains sensitive and confidential information will cost your business on average of $141.

With the new GDPR law (see below) in effect, it will introduce an even greater challenge for all organizations that process personal data.

It’s your choice. Pay attention to how secure your LMS is or risk steep consequences.

So what improves the security of an LMS?

Every organization needs to know that their LMS offers the level of security needed to protect their data.

Security for software solutions usually come down to these things:

  1. Single Sign On (SSO) and Secure Sockets Layer (SSL). An SSL protocol to encrypt data essential as is providing authentication for who is accessing the system.
  2. Two Factor Authentication. Users accessing the LMS outside the system also need to be identified. Two factor authentication will do this.
  3. Regular Updates. Old, outdated LMS systems will never be on the same page as current security protocols. Be sure your LMS provides regular updates to address the evolving nature of security needs.
  4. Deployment that matches your security recommendations (self-hosted or cloud). Every business is unique and it’s a good idea to choose an LMS based on your company’s particular security requirements.
  5. Roles and Permissions. User roles determine what activities users are allowed to perform, what data they have access to and whom they can work with.

During the LMS selection process, keep these features top of mind while exploring additional requirements.

Things to Consider Before and After the Selection Process

An LMS that lacks in security is a big problem.

If you’re new to the LMS market and/or realize you need a new LMS with more robust security features, keep this top of mind during the selection process.

Not all LMS products are the same when it comes to security and privacy. There are a handful of areas you should review before choosing an LMS. If you already have a system in place, now is a good time to review its features to make sure it is up to industry standards. Key areas you should evaluate include:).

  • Network Security
  • Secured Connection
  • User Access
  • Third Party Certificates
  • Data Recovery

Data security has become such a prevalent issue throughout the world that some countries have introduced legislation to protect personal information (e.g., GDPR).

The United States takes a sectoral approach to data legislation. Companies are expected to implement their own security policies while individuals are expected to self-regulate who gets their private data.

Once you have chosen an LMS and implemented it, there are several things you and your organization can do to work with your system’s built-in security protocols.

  • Make sure all employees are well-trained in proper use, management and storage of data.
  • Dispose of sensitive data that is no longer needed as soon as possible.
  • Keep all operating systems, software and malware protection up to date.
  • Control who can physically access your computers and related equipment.
  • Verify security protocol used by all third-party services your organization relies on.
  • Limit access to sensitive data to those who need it as part of their job or role.

Selecting the right LMS for your company is not an easy or a quick decision. There are many variables to consider, one of which should be security. With proper security, your business can rest easy that employee and business data are safe, you’re able to avoid costly fines and maintain company reputation. 

ShareKnowledge is a good choice for those who seek an LMS that is highly secure. That is why they proudly call NASA a client as well as other industries like manufacturing and government that depend on security. If you would like more information about how ShareKnowledge can solve your training needs, please fill out the form and someone from our team will reach out shortly.



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