How to Handle Compliance Changes Better By Improving Integration

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How to handle compliance changes better by improving integration


While regulations continue to increase, so does the repercussions for not following them. But, with so many changes happening it makes it downright difficult for businesses to even keep up. Improving integration points within the compliance ecosystem shifts companies from a reactive to proactive position—so making changes to training is quicker, easier to scale and much more efficient.

Disjointed Processes Lead to Gaps in Compliance Training

Updating compliance training to reflect regulatory changes is a very time-consuming and costly job if it’s not done right.

A big problem is the curse of siloed systems.

What happens when things are siloed or separated? No communication happens.

A big no-no when it comes to maintaining compliance.

When no communication is happening between people and technology, manual processes happen, and nobody knows what the other is doing—leaving inconsistencies and details falling through the cracks.

Here’s a perfect example of new regulations put in place where training needs to be updated and integration is imperative.

In January 2020, as a result of the #MeToo movement, several states implemented new regulations around sexual harassment in the workplace.

And, it’s not just a one-size-fits-all legislation either. Compliance can be tricky for multi-state employers that are dealing with different kinds of laws in different states. Some of the laws have to do with when you start working, what kind of agreements you can sign, etc. Other laws have to do with if you’re not working there anymore, what the effects are if you file a lawsuit etc.

It’s complicated to say the least.

Now, think about all the issues that could happen as a result of not integrating processes,

Content
- It may be stored in various places so there’s version control issue.
- If it’s not integrated with an LMS than there’s no clear and easy way for distribution, testing and sign-off

Training
- Creating personalized learning paths will be a challenge if training isn’t integrated with an HRIS
- No integration with a content source could lead to multiple versions of training uploaded into the LMS
- Learning outside the LMS (e.g., instructor-led training, continued education) will be difficult to incorporate into reporting
- Employee’s aren’t notified about new training without integration to their calendar
- There are lost opportunities to make changes to compliance programs if management isn’t getting analytics

Integration Allows Companies to Respond to Regulations with Speed and at Scale

Do you recall learning the song ‘Dem Bones’ as a child? The hip bones connected to the backbone, the backbone's connected to the neck bone, the neck bones connected to the head bone…’

Specialized compliance software that is fully integrated works much the same way ― the CMS is connected to the training system, the training system is connected to the tracking system, the tracking system is connected to reporting…and so on and so forth.

When all the compliance pieces work together synergistically it supports the age old saying...’the whole is greater than the sum of its parts’—closing the gaps of siloed systems, and as a result, reducing risk significantly.

And, one of the greatest bonuses is with reporting.

Non-integrated technologies make reporting one of the hardest parts of a compliance team’s job—sometimes taking weeks to gather data and analyze it.

But using an integrated platform allows teams to link initiatives and data together to get real insights about how one part of the program effects the others. This results in a more complete program oversight leading to fewer undetected incidents.

New regulations don’t have to set a company back nor cause problems with ‘keeping up.’ Fine-tuning compliance by strategically using integration will help dramatically. Not only will it make it easier and quicker to make updates but will close the gaps necessary to consistently reduce risk.


ShareKnowledge is a Brandon Hall award-winner for compliance—a testament to our unique approach on the matter. We are masters at integrating all the compliance puzzle pieces and creating a cohesive ecosystem that works within the entire business framework.

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Key Consideration:
SharePoint LMS
Category:
Technology, Selection

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