Selecting an LMS: Flexibility of Content

Content that doesn't play nice with your LMS can cause big problems

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Selecting an LMS: Flexibility of Content

Content is the foundation of any Learning Management System (LMS) and an important piece of the 'learning puzzle.' However, if the content piece doesn’t fit quite right, you’re faced with a very big problem.

Every business stores a wealth of knowledge that is conducive to learning programs. Examples include Word documents to PowerPoint presentations and video, to name a few. Content is also located across multiple departments and platforms.

So, what happens when your content doesn’t play nice with your LMS? 

  • The onboarding process could be stalled or impaired
  • Issues arise with professional development – especially when it comes to promotions and salary increases.
  • Risk of noncompliance

And, these examples are just a few of the potential issues that could happen.

Do you have extra budget and loads of time to spare within your department? Because, that is what will be needed if your LMS only accepts SCORM courses or requires a tedious process to move external files into the system.

Another thing to consider is the process of updating content within the LMS. Will there be issues every time you need to update something? What version do people have access to? Who lets people know there are new versions?

An LMS shouldn't make working with content more difficult.

Since content plays such an integral part of a learning program, it's essential to pay close attention to LMS features that promote flexibility which makes working with content easier.

So, what makes working with content in an LMS easier? 

Flexibility with content is important and usually comes down to these features in an LMS,

  • Content Management linked to the LMS. Linking the two systems will create a more cohesive way to transfer content without a fuss.
  • Centralization. File storage located in one, centralized location avoids duplicate content and ensures everything is up-to-date with versioning.
  • Organization. Applying classification to content makes it easy to find the information you need, when you need it.
  • Updated Learning Content. If content is used in a number of courses or curriculums, simply update it once and all of the uses/appearances of that pdf will also be updated.
  • Personalization. Personalize learning content based on enrollment rules. If there is a change in employee status, their assigned courses would automatically be updated.

During the LMS selection process, keep these features top of mind while exploring additional requirements.

The Selection Process

Since content is such as important part of an LMS, it makes sense that it should play just as important of a role during the selection process.

Do you know what kind of content you’ll be using the most? A flexible LMS should welcome both SCORM and non-SCORM content.

This could be anything from your current SCORM courses to other files such as Word documents, PDF, XML, PowerPoint presentations and video streaming.

Be sure to ask potential LMS vendors what type of content the system accepts without issue – paying particular attention to the content you’ll be using the most.

For some companies, they might have all of their materials in common business software formats and then find out that the LMS doesn’t allow for them to simply be imported and modified.

And, nobody wants to recreate a course from scratch!

Signing up with an LMS shouldn’t mean throwing out all of your current training material because it’s too hard to recreate in your Learning Management System. Creating new courses and making use of old training material should be a simple process.

It’s also common practice that departments frequently develop learning materials that remain outside of the LMS. But, how nice would it be to have a truly flexible LMS that integrates all of this important data in one central location?

Keep in mind your future business plans as well. Would you like to get into micro learning using short video clips? Be sure to look beyond what you currently use for content.

Because of the nature of working with content that changes a lot, it’s to your benefit to look for ways that an LMS can streamline processes.

For instance, when everything is centralized in one location, you can link the same source document with others in the organization so it keeps everyone up-to-date, improves reporting and makes better use of everybody’s time, effort and attention.

Content is a big part of any Learning Management System. And, the one thing that is a given is that it will always be changing. So, it’s important to choose an LMS that provides the flexibility to grow with your content needs. As a result, you’ll save time, be more productive and enjoy a stress-free process when it comes to your learning programs.

ShareKnowledge is unique in that it is a fully integrated SharePoint LMS and Content Management System. Our customers can use everyday files as learning materials and enjoy ‘smart’ updates where you can find and update all learning activities published on the basis of a specific material. So easy and convenient. If you would like more information about how ShareKnowledge can solve your training needs, please fill out the form.

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