Can't Access Your LMS Data?

Avoid this reporting roadblock at all costs

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Can’t access your LMS data?

There’s nothing more infuriating than trying to pull a training report on your employees and not being able to.

Gathering data from an LMS shouldn’t be like pulling teeth every time you need a report. Or, if you don’t have an LMS, manually hunting down information from a bevy of different systems.

Reporting is essential, so if it's difficult to get this information it makes it next to impossible to know what is working and what is not in your training programs.

In addition, there’s a high chance that you’ll be asked to provide a report at the last minute. 


Are you prepared?

Data that isn’t quickly and easily available makes for a very stressful situation for the administrator and an equally frustrated and impatient CEO.

Before purchasing an LMS, be sure that critical data for reporting is easy and accessible.

So, what improves the ability to access training data within an LMS?

  1. Permissions. A major roadblock to LMS data is permissions. Some LMSs only allow certain roles to access data within the system. Who will need to run reports? Can anybody, including managers or heads of organizational units, get to the information they need to run a report?
  2. Integration. When an LMS is integrated into your business processes, you’ll reap the benefits of an easier and more up-to-date reporting process.
  3. Automation. An LMS that is integrated and automated saves copious amounts of time for the administrator.
  4. Dashboards. With a centralized dashboard, the LMS administrator can quickly see an overview of all learning programs in real time.
  5. Simple and easy. When you need to pull information quickly, it’s imperative that the report can, not only be created, but reviewed in a few simple clicks so managers can get the information they need to make business decisions.

During the LMS selection process, keep these features top of mind while exploring additional requirements.

The Selection Process

Reporting issues tend to be a common reason given for companies choosing to switch their LMS.

But, with proper due diligence during the selection process you can avoid this problem.

While it’s important to outline what kinds of reports will be needed now and in the future, it’s equally important to understand who will need access to the LMS for reporting.

Where is your data located? What systems will need to integrate with the LMS in order for you to access all the data you need?

It’s important to think about all the different scenarios concerning data within the LMS as well as outside the LMS.

But, once you have the data, will you need customization to present it the way your specific company needs it? For instance, not every LMS provides highly granular information displayed in a dashboard format. If customization is needed, it’s also important to know if there is additional costs or any external coding needed.

So, this is something that must be considered.

Selecting the right LMS for your company is not an easy or a quick decision. There are many variables to consider. The ability to access data is one of the most important qualities of an LMS that will have a positive impact on learning programs.

ShareKnowledge prides itself on the depth of their reporting capabilities. From basic reports to the most complex, every person who needs a report within an organization can access the information with ease. If you would like more information about how ShareKnowledge can solve your training needs, please fill out the form and someone from our team will be in contact soon.



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